A Canadian company building for Canadian iron
Tenmil is fleet maintenance software built in Canada — designed and developed in Edmonton, Alberta. The product is not a generic CMMS with a maple leaf on the pricing page; it was engineered from the ground up around heavy equipment maintenance — the machines, the workflows, and the numbers that decide whether a fleet makes money.
That matters for practical reasons, not sentimental ones. Most of the software Canadian fleets end up evaluating was built somewhere else, for someone else — over-the-road trucking, or factory maintenance with Wi-Fi in every corner. The defaults give it away: service schedules keyed to mileage, workflows that assume a technician always has a connection, and cost reports that treat a machine like a line item instead of a business. Software built specifically for heavy equipment defaults differently — hour meters first, offline first, and equipment cost per hour as a headline number instead of a buried report.
The fleets Tenmil is built for are the ones that run yellow iron across this country: construction and earthworks contractors, mining operations, forestry, agriculture, equipment rental houses, municipal fleets, and energy and utilities crews. What they share is not an industry — it is a machine population that works by the hour, in weather, often far from town.
If you went looking for equipment maintenance software in Alberta — or anywhere in Canada — because you want a vendor in your time zone who understands your operating conditions, that is exactly the company Tenmil set out to be.
Built for how Canadian fleets actually run
Heavy equipment does not age by the calendar, and it does not rack up kilometres. A dozer can burn a full morning of engine hours pushing snow and never leave the yard. That single fact breaks most maintenance software — and it is the first thing Tenmil was built around:
- Hour-meter PM is the default, not a workaround. PMs trigger on hour-meter readings, so a 250-hour service comes due at 250 hours — whether that takes three weeks in peak season or three months in the shoulder. Truck-first fleet software schedules by odometer; generic CMMS schedules by date; neither matches how iron wears.
- Seasonal utilization swings handle themselves. A machine that works 300 hours in August and 40 in November gets serviced by what it actually did, because hour-based intervals self-adjust. Calendar PMs do the opposite: over-servicing parked machines all winter and under-servicing the busy ones all summer.
- Winter wear shows up in hours, not dates. Cold starts and long warm-up idling put real hours on an engine even when production is slow — hours a calendar-based schedule never sees. We wrote a full piece on what "close enough" PM timing actually costs: why PM timing matters more than you think.
- Remote sites are the normal case, not the edge case. Canadian equipment works where cell towers do not — which is why offline capability is a core feature of the platform, not a footnote. More on that next.
Offline-first mobile for jobs beyond cell coverage
A surprising amount of maintenance software quietly assumes connectivity. The app works beautifully in the sales demo — in an office, on Wi-Fi — and then a technician opens it at a site three hours past the last tower and gets a spinner. In Canada that assumption fails somewhere every single day: forestry blocks, northern mine sites, pipeline right-of-ways, gravel pits a township road past nowhere.
Tenmil's mobile app has full offline support — a documented feature, not a roadmap promise. Technicians can complete work orders, run inspections, and look up parts with no signal at all, and everything syncs automatically once the device is back in coverage. The service truck at the far end of a cut block keeps the same digital records as the shop in town.
This is also what keeps the records honest. When the app only works online, field work gets written down later — on a coffee cup lid, from memory, at the end of the week — and the maintenance history quietly turns into fiction. When the work order is completed on the phone at the machine, offline or not, the history is what actually happened.
The mobile app is included in every plan, on iOS and Android, at no extra cost per device. Every user — office or field — is the same flat per-user price, app included; there is no separate mobile line item.
Digital pre-trip inspections and maintenance records
Paper inspection forms have a life cycle: filled out on a clipboard, folded into a glovebox, and found — sometimes — after the failure they warned about. Tenmil replaces them with guided digital pre-trip inspections on any device, and the difference is not just the screen:
- Failed items become backlog entries automatically. When an operator flags a leaking hose, that finding lands on the asset's backlog the moment the inspection is submitted — it does not ride around in a truck until it becomes a breakdown.
- Meter readings update the asset in real time. Every inspection captures the hour meter, which is the same reading that drives PM scheduling — one habit feeds the whole system.
- Photos and notes attach to any item. A picture of the cracked weld beats three lines of shorthand when the work order gets planned a week later.
- History is complete and searchable. Every inspection is kept per asset, and every closed work order records who did the work, the parts used, the labor hours, and the meter reading at the time.
The result is a maintenance record that actually exists when someone asks for it — an owner, an insurer, or a buyer sizing up a machine at disposal time. The answer becomes a search, not a weekend of binders.
Equipment cost per hour, from your own numbers
The number heavy equipment managers argue about most is not uptime — it is cost per hour. Tenmil tracks ownership, maintenance, and operating costs separately for every asset, rolls them up against hour-meter readings, and trends the hourly rate across the machine's life so you can see the rebuild-or-sell point in the data instead of guessing at it.
The numbers are your own — the costs you actually pay, rolled up against your own hour-meter readings. The free equipment cost per hour calculator on this site — currency-agnostic by design — is a good place to establish a baseline before you start tracking the real number continuously.
The inputs are the same records the rest of the platform already creates. Work order labor and parts post to the asset when the job closes, purchase orders and direct invoices land on the machine instead of a bucket account, and hour-meter readings keep the denominator honest. Nobody rebuilds the spreadsheet in January — the number is simply there, per machine and per category, whenever a rate needs defending.
This is the shift that turns a maintenance department from a cost centre into a source of fleet decisions: which machines to keep, which to rebuild, which to sell, and what each hour of work truly costs before it gets priced into a bid.
The full platform, condensed
Everything above sits on a complete CMMS core — the daily machinery of running a maintenance operation:
- Work orders — creation, assignment, and completion tracking, updated from the shop, the yard, or the jobsite.
- Parts and inventory — real-time stock levels with automated reorder points, plus cross-parts mapping so an equivalent part across manufacturers is findable in seconds.
- Purchase orders — procurement with approval workflows, and direct invoicing so costs land on the machine that caused them even when there was no PO.
- Reporting — industry-standard Up/Down availability reports, PM compliance, utilization, and accounting-ready cost reports by asset, location, or period — exported as PDF, Excel, or CSV, or scheduled for automatic delivery.
- Integrations — connections to the ERP and accounting systems Canadian contractors already run, including QuickBooks, Sage, Procore, IBM Maximo, Oracle NetSuite, Oracle JD Edwards, Acumatica, and Explorer, with hour meters and fault codes flowing in from your telematics feed.
The deep version of this tour — asset lifecycle tracking, component-level history, warranty tracking, and more — lives on our heavy equipment maintenance software page.
A straight answer on pricing
Here is the part Canadian buyers usually have to dig for, answered plainly. Tenmil's pricing is public: Professional is $75 per user per month, Advanced is $99 per user per month, and Enterprise is custom-quoted for larger operations. Prices are in USD — we say that up front because plenty of vendors let you discover the currency on the first invoice. Budget with the exchange rate in mind, and when you compare vendors, make sure you are comparing in the same currency.
Professional and Advanced both come with a free trial — no credit card required, 30 days of full platform access. Every plan includes the mobile app at no extra cost, and data migration help at onboarding brings your existing asset, parts, and maintenance records with you. The complete plan comparison is on the pricing page, FAQ included, with nothing held back for a sales call.
Spreadsheets vs generic CMMS vs Tenmil
Most Canadian heavy equipment fleets are not switching from a competitor — they are switching from spreadsheets, or from a generic CMMS that was never built for iron. Here is how the three options compare on the things that decide whether the system survives contact with a real operation:
| Capability | Spreadsheets | Generic CMMS | Tenmil |
|---|---|---|---|
| PM scheduling | Dates typed by hand | Calendar-first; hours bolted on | Hour-meter based by default |
| Meter readings | Keyed in when someone remembers | Manual entry | From inspections, the field, or your telematics feed |
| Remote sites | Offline, but nothing syncs | Often assumes a connection | Full offline mobile mode with automatic sync |
| Cost per hour | Rebuilt by hand once a year | Totals per asset, rarely per hour | Live per-asset cost per hour, trended over life |
| Inspections | Paper forms in the cab | Generic checklists | Digital pre-trips; failed items become backlog entries |
| Pricing | Free, until you count the hours | Quote forms and sales calls | Public: $75/$99 USD per user/month, free trial |
The honest summary: spreadsheets scale until the first person who maintained them leaves, and generic CMMS scales until the first season your fleet does not behave like a factory. Software built for heavy equipment — by people who ran it — is the third option.
Pricing you don't have to ask for
Most vendors hide their pricing behind a quote form. Tenmil's is public: per-user plans, free trial, no credit card required.
- Free trial on every plan
- Mobile app included
- Data migration help at onboarding
Frequently Asked Questions
Common questions about choosing fleet maintenance software in Canada.
Yes. Tenmil is a Canadian company — the software is designed and developed in Edmonton, Alberta, and is used by heavy equipment fleets across Canada and the United States.
Tenmil publishes its pricing instead of hiding it behind a quote form: Professional is $75 per user per month, Advanced is $99 per user per month, and Enterprise is custom-quoted. Prices are in USD, so when you compare vendors, make sure you are comparing in the same currency. Every plan includes the mobile app, and there is a free trial with no credit card required.
Yes — hour-based preventive maintenance is how Tenmil works by default, not a workaround. PMs trigger on hour-meter readings, so a 250-hour service comes due at 250 hours whether that takes three weeks in season or three months in the slow stretch. Meter readings come from digital inspections, entry in the field, or your telematics feed.
Yes. The Tenmil mobile app has full offline support. Technicians can complete work orders, run inspections, and look up parts with no connectivity at all, and everything syncs automatically once the device is back in coverage. The mobile app is included in every plan on iOS and Android at no extra cost.
Yes. Digital pre-trip inspections replace paper forms — technicians attach photos and notes to any item, failed items automatically create backlog entries on the asset, and a complete inspection history is kept per machine. Closed work orders record labor, parts, and meter readings, so the full service history of any unit is a search away instead of a binder.
Yes. Data migration help is part of onboarding — we bring your existing asset, parts, and maintenance records into Tenmil whether they live in spreadsheets or an older system. Combined with the 30-day free trial and onboarding support, you can evaluate the platform on your own fleet data rather than a demo dataset.
See a Canadian-built CMMS on your fleet's data
A live, one-hour walkthrough built around your assets, your hour meters, and your sites — including the ones past the edge of cell coverage.